Event Co-Sponsorship

PURPOSE

The GSA has limited funding available to support graduate student-initiated events and conferences. Co-sponsorship awards are available in up to $300 per student organization per quarter, with a maximum of $600 awarded per academic year per student organization.


ELIGIBILTY 

Qualifying graduate student organizations are those that are planning events such as conferences, symposia, lecture series, live performances, or some other event that provides a means for graduate students to enrich their educational experience at UC Santa Barbara. If you are unsure whether your event will qualify for funding, please contact the VP of Financial Affairs


HOW TO APPLY 

Please download the Co-Sponsorship Form below and e-mail your application to the VP of Financial Affairs.


DEADLINE AND PRESENTATIONS 

Applications are due to the VP Budget, Finance, and Committees no less than five UC business days before the GSA General Assembly meeting at which funding will be requested. If your application is approved, you will be invited to present at the GSA GA. You will have a four-minute slot to present two-three slides that give an overview of your event, how it will help graduate students, and what the money will be used for. The General Assembly then votes on whether to grant you the funding or not. The GA meetings usually are on the first Tuesday of each month from 6 pm to 8 pm in the GSA Lounge. The GSA Executive Board must approve retroactive funding requests before the GSA Assembly's presentation, and it usually is not allowed.


RECEIVING THE FUNDS 

The funds can be disbursed to your organization in one of three ways:

  1. Through OrgSync by providing a valid OrgSync account number
  2. Sent to your academic department to handle fund disbursal
  3. Reimbursed directly to an individual for expenses

PRIORITIES FOR FUNDING 

  • Requests from organizations of graduate students over requests from student organizations with graduate student members.
  • Requests for activities for graduate students over requests, in descending order, for all students (undergraduate and graduate), for the entire campus community (students, faculty, staff, and administrators), or the local community (Isla Vista, Goleta, Santa Barbara, etc.).
  • Interdisciplinary requests, involving different academic departments, over requests involving only one academic department or discipline.

EVENTS AND ACTIVITIES NOT FUNDED BY THE GSA

  • Single department or single program seminars, colloquia, or other departmental speakers and events are typical academic units' responsibility.
  • The regular business meetings of a student organization.
  • Funding requests are not authored by a GSA member and sponsored by an officially registered student organization or by the GSA Executive Committee.
  • Events and activities are the on-going responsibility of UCSB administrative units (such as graduate career services, child care, etc.).
  • The GSA Assembly shall not provide funds for speaking fees, performance fees, or other service fees to individual UC Santa Barbara graduate students involved in GSA-funded events and activities.