Event Co-Sponsorship

Purpose 

The GSA has limited funding available to support graduate student initiated events and conferences. Co-sponsorship awards are available in an amount up to $300 per student organization per quarter, with a maximum of $600 awarded per academic year per student organization.

 

Eligibility 

Qualifying graduate student organizations are those who are planning events such as conferences, symposia, lecture series, live performances, or some other event that provides a means for graduate students to enrich their educational experience at UCSB. If you are not sure whether your event will qualify for funding, please contact the VP of Budget, Finance, and Committees


How to apply 

To apply, please download the Co-Sponsorship Form and e-mail your application to the VP of Budget, Finance, and Committees.


Deadlines and Presentations

Applications are due to the VP Budget, Finance, and Committees no less than five (5) business days prior to the GSA General Assembly meeting at which funding will be requested. If your application is approved you will be invited to present at the GSA GA. You will have a 4 minute slot in which to present 2-3 slides that give an overview of your event, how it will help graduate students, and what the money will be used for. The GA will then vote on whether to grant you the funding or not. The GA meetings are normally held the first Tuesday of each month from 6 to 8pm in the GSA Lounge. Retroactive funding requests must be approved by the GSA Executive Committee prior to presentation at the GSA Assembly, and in general are not allowed.

 

Receiving the funds

The funds can be disbursed to your organization in one of three ways:

  1. Through OrgSync by providing a valid OrgSync account number
  2. Sent to your academic department to handle fund disbursal
  3. Reimbursed directly to an individual for expenses

 

Priorities for funding 

  • Requests from organizations of graduate students over requests from student organizations with graduate student members.
  • Requests for activities for graduate students over requests, in descending order, for all students (undergraduate and graduate), for the entire campus community (students, faculty, staff, and administrators), or for the local community (Isla Vista, Goleta,Santa Barbara, etc.).
  • Requests that are interdisciplinary, involving different academic departments, over requests involving only one academic department or discipline.

 

Events and activities not funded by the GSA 

  • Single department or single program seminars, colloquia, or other departmental speakers and events that are the normal responsibility of academic units.
  • The regular business meetings of a student organization.
  • Funding requests that are not authored by a GSA member and sponsored by an officially registered student organization or by the GSA Executive Committee.
  • Events and activities that are the on-going responsibility of UCSB administrative units (such as graduate career services, child care, etc.).
  • The GSA Assembly shall not provide funds for speaking fees, performance fees, or any other fees for service to individual UCSB Graduate Students involved in events and activities funded by the GSA.